Do you ever find yourself struggling to keep up with important dates and tasks because your outlook calendar is only accessible through your desktop computer? Fret no more as you can get your answer in this blog. As far as people are more inclined towards iPhones, syncing their Outlook calendar with their iPhone seems like a crucial step in maintaining life balance. By syncing both accounts, you can manage your dates and tasks on the go, that too with much less hassle. This article will be your ultimate guide on how to sync your Outlook calendar with your iPhone.
Outlook Calendar helps keep individuals and their teams organized. It allows users to schedule appointments, meetings, and events within the calendar. With the increasing use of iPhones, linking them with your Outlook calendar has become a necessary part of this fast-paced world. You can now quickly add appointments, reminders, events, and meetings to your Outlook calendar and view them effortlessly on your iPhone.
Video Tutorial:
What’s Needed
Before we get started with syncing your Outlook calendar with your iPhone, there are a few things you need to have in place. Some essential information is enlisted below:
- The Outlook account username and password
- The iPhone with internet connectivity
- The Outlook app installed onto your iPhone
What Requires Your Focus?
To ensure the Outlook calendar syncs appropriately with your iPhone, you need to focus on the following:
- Ensure adequate space on the iPhone to store Outlook data.
- Ensure a stable internet connection on your iPhone before syncing with Outlook.
- Before syncing, ensure you have the latest version of the Outlook app installed on your iPhone.
Different Methods to Sync My Outlook Calendar with iPhone
Method 1: Using Exchange Server
Exchange server is an outstanding tool to sync your email, calendar, and contacts between Outlook and an iPhone. It provides a full two-way sync service, enabling you to manage your tasks and events on either device.
- Open your iPhone’s calendar app and click on the “Calendars” option at the bottom.
- Select “Add Accounts”.
- Click “Exchange”.
- Write your Outlook email credentials and password.
- Click “Sign in”.
- You can now toggle on calendars and other services you want to sync with iCloud.
- Click “Save” to save the added account.
Pros:
- Provides two-way sync between Outlook and iPhone
- Keeps your data up-to-date on both devices
Cons:
- Requires an Outlook email address
- Needs a good internet connection
Method 2: Using iCloud
As most of the iOS users mainly use iCloud to store data, it is an excellent option to sync your Outlook calendar as well. You can use your iCloud account to manage your Outlook calendar and keep it in sync with your iPhone.
- Open Outlook and select “File”.
- Select “Options”.
- Click “Advanced”.
- Under “Export”, click “Export”.
- Choose a location to save the file, name it and click “OK”.
- Open the iCloud website on your computer and log in with your Apple ID.
- Click on “Calendar” and then click on the “Settings” button in the bottom left corner.
- Click on “Import Calendar” and select the .csv file you just saved.
- Wait for the import to complete
- Open your iPhone and head to the “Settings” app.
- Tap your Apple ID name and select “iCloud”.
- Toggle the “Calendars” option to on, and your Outlook calendar will be synced with iCloud.
Pros:
- Allows users to store and manage data through iCloud
- Syncs your Outlook calendar with other Apple devices
Cons:
- Takes longer than other methods to complete the procedure
- Requires a good internet connection
Method 3: Using iTunes
You can also use iTunes to sync your Outlook calendar with iPhone data. It is an ideal method for people who always use iTunes to transfer data onto their iPhone.
- Open your iTunes app on your computer.
- Connect your iPhone to your computer with a USB cable.
- Click the mobile device icon then “Info”
- Select “Sync calendars with Outlook”
- Select “All Calendars” if you want to sync all Outlook calendars.
- Otherwise, select “Selected Calendars” if you only want to sync specific Outlook calendars.
- Click “Sync”.
- Wait until the sync process is done and disconnected your iPhone.
- You can now open your iPhone’s Calendar to view Outlook tasks and appointments.
Pros:
- Provides reliable and accurate syncing
- Syncs calendars with Outlook
Cons:
- Cannot sync wirelessly
- Requires you to use iTunes
Method 4: Using Third-Party Apps
There are several third-party apps like AkrutoSync, CompanionLink, and more that can sync your Outlook Calendar with iPhone. These apps offer various features like separate reminder settings, multiple calendar viewing options, and many more.
- Download and Install a third-party app that supports syncing between Outlook and iPhone.
- Follow the installation steps included in your chosen app.
- Once installed, open the app and log in with your Outlook account credentials.
- Follow the prompts to sync the Outlook calendar and your iPhone calendar.
- Wait for the sync process to complete.
- Open your iPhone’s calendar app and ensure that your Outlook tasks and appointments appear.
Pros:
- Provides additional features
- Allows you to set separate reminder levels for each task
- Simplifies syncing between Outlook and iPhone
Cons:
- May require you to pay for the application
- Not all third-party apps are reliable or trustworthy
Why Can’t I Sync My Outlook Calendar with iPhone?
There are many reasons why you may not be able to sync your Outlook calendar with your iPhone. Some of the common reasons are:
- Outdated version of the Outlook app
- Wrong login credentials
- Poor internet connectivity
- Low storage space on the iPhone
Here are some fixes to help you solve the issues mentioned above:
- Ensure you have the latest version of the Outlook app installed
- Verify your login credentials.
- Check your internet connectivity and restart your phone to reset the connectivity.
- Clear up some storage space on your iPhone by deleting unwanted files and apps.
Implications and Recommendations
Syncing your Outlook calendar with your iPhone allows you to manage your life from anywhere, anytime. Here are some helpful recommendations:
- Always use the latest version of the Outlook app on your iPhone.
- Take note of any errors or glitches in the syncing process and try different methods to sync your accounts.
- Regularly update your iPhone’s software for a smoother experience and to avoid any syncing errors.
5 FAQs About Syncing Outlook Calendar with iPhone
Q1: How long does it take to sync my Outlook calendar data with my iPhone?
A: The syncing process generally takes a few minutes, depending on the method you use, the internet connection, and the amount of data you are syncing.
Q2: I’m unable to see my Outlook calendar even after syncing it, what should I do?
A: Check to confirm that you’ve turned on the calendar in your iPhone settings. If this setup is correct, try restarting your device or uninstalling and downloading the Outlook app again.
Q3: Can I sync multiple Outlook calendars with my iPhone?
A: Yes, depending on the method you use, it is possible to sync several Outlook calendars to your iPhone.
Q4: Can I sync my tasks and events in real-time between Outlook and my iPhone?
A: Yes, sync is a real-time tool. You can manage both accounts seamlessly in real-time without the need for manual updates.
Q5: Is there any fee associated with syncing my Outlook calendar with my iPhone?
A: In most cases, the process is free. However, some third-party apps require payment for additional features and services.
Final Words
Managing our life tasks and appointments has become much easier in recent years with the advent of smartphones and software that allow us to handle everything on-the-go. Syncing our Outlook calendar with an iPhone is one such fundamental feature that helps us keep track of our life without being anchored to a desktop computer. Hopefully, the methods and information provided in this blog have assisted you in syncing your accounts and managing your daily routine seamlessly.